Apostille or Apostilla

Notary & Apostille Service is a private company that can provide our services to help you get an Apostille for your document. We'll provide an Apostille specialist that will hand carry & walk your document to the correct agencies whose certification or Authention stamps are required & necessary in order to receive the Apostille. We can assist you in obtaining Apostille Stamp or Certification for your private & Corporate documents. We can process any document that must be Apostille by any state or authenticated at the Consular office or Embassy.  With our Expedited/RUSH Service we can travel to various parts of New York City, from Brooklyn, Queens, Bronx, New York City, (NYC) Manhattan to Long Island (LI), Nassau County & Suffolk County or Westchester to assist you in getting your document Apostille or Legalized in the fastest time possible. The Apostille can sometimes be spelled as Apostile, Apostile or even Apostilla, but what is an Apostille?

Notary & Apostille Service has the least expensive & the best Apostille service in NY. Take a look at a sample of Testimonials that were received.

We can also get you document process for an Apostilla in any other states USA state such as

Why get an Apostille?

Documents issued in one country which need to be used in another country must have the notarization or official certification authenticated or be "authenticate notarization"  or "legalized" before they can be recognized as valid in the foreign country. The Apostille is a process in which various seals, stamps or letters are placed on the document, that have the notarization or official certification authenticated.

 The sole function of the NY Apostille certification is to certify the authenticity of the signature on the document; the capacity in which the person signing the document acted; and the identity of any stamp or seal affixed to the document.  An Apostille stamp issued by the New York State Secretary of State is a one page document embossed with the Great Seal of the State of New York, (as of 15 April 2010 it was changed to), a black and white laser printed facsimile of the New York State Department of State Seal. The Apostille stamp includes the facsimile signature of the individual issuing the certificate.

Changes in New York State Apostille

On 28 July 2010 the New York State Secretary of State has change the Apostille format again. Now, the Apostille is joined with a grommet that can not & must not be removed. Also, both the Apostille and Authentications will be produced with a blue laser printed facsimile of the New York State Department of State Seal. The New York State Apostille does not have a Raised Seal.

How to verify you have a real New York State Apostille

The New York Department of State now allows you to verify whether an Apostille or Certificate of Authentication was issued by the New York State Secretary of State's office. Apostilles and Certificates of Authentication issued on or after April 9, 2013 may be verified on the Department of State’s website at http://www.dos.ny.gov/corps/apostille-verification.html


Samples of actual Apostilles or Certificates of Authentication

The below Apostille or Certification are samples of the work I have done. New York State Apostille, California Apostille, Peru Legalization, New York State Certification, NYC Letter of Exemplification, the new version of New York State Apostille as of 28-July-2010, New Jersey Apostille on 23-July-2010, New York State Certification as of 20Sept10 with blue laser seal, Commonwealth of Virginia Certification, US Department of State Certification, Commonwealth of Maryland Certification, Florida Apostille, Indiana Apostille.

Any reference or mention of the convention is referring to the Hague Conference on Private International Law and the "Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents".

The Hague Convention

The purpose of the Hague Convention was to create a simplified method of “legalizing” documents for universal recognition. The group of nations that participate in these procedures are known as the "Hague Convention". They adopted a document format that is referred to as an Apostille (apostilla) that is internationally recognized by all member nations.

What does this means to me?

If the country where you seek legalization belongs to the Hague Convention, you will required an Apostille Stamp. All other nations require Embassy legalization or Consular Legalization.

If the country where the document will be used is not a party to the Convention, you will have to begin a time-consuming & cumbersome process of obtaining a series of certifications or signatures or stamps known as the "chain authentication method". This is literally a paper chase in which authorities will have to attest to the validity of a succession of signatures beginning with your document and ending with the seal of the foreign embassy or consulate in the United States.

The following countries accept the Apostille as a standard form of international document legalization.

Most NYC & Long Island documents can received an NYC Apostille stamp within a 24 hour time frame. Other documents from out of state may require additional processing time. Each document is different and may require additional time for traveling between locations to get the document Apostille.

Get an Apostille From Another Country

If you are looking to get an Apostille that is issued FROM any of the countries listed below, then Click Here to get additional information on how to get your Apostille from that country.

 

For an Apostille From the United States of America going to a country that will accept or is a part of the Hague Convention Country  see below


Country Country Country
Albania Andorra Angola
Anguilla, UK Antigua & Barbuda Argentina
Armenia Aruba Australia
Austria Azerbaijan Bahamas
Bahrain Barbados Belarus
Belgium Belize Bermuda, UK
Bosnia and Herzegovina Botswana British Antarctic, UK
British Virgin Is. Brunei Darussalam Burundi
Bulgaria China (Macau) China (Hong Kong)
Cape Verde Costa Rica Cayman Islands, UK
Colombia Cook Islands
Croatia
Cyprus Czech Republic Denmark
Djibouti Dominica Dominican Republic
Ecuador El Salvador Estonia
Fiji Falkland Islands Finland
France French Guiana French Polynesia
Georgia Germany Gibraltar, UK
Greece Grenada Guadeloupe
Guatemala Guernsey, UK Guyana
Honduras Hungary Iceland
India Ireland Israel
Isle of Man, UK Italy Japan
Jersey, UK Kazakhstan Korea, South
Latvia Lesotho
Liberia Liechtenstein Lithuania
Luxembourg Macedonia,
Fmr Yug Rep of
Malawi
Malta Marshall Islands Martinique
Mauritius Mexico Moldova, Republic of
Monaco Mongolia Montenegro
Montserrat, UK Namibia Netherlands
(Aruba,
NETHERLANDS ANTILLES,
Suriname)
Curacao Bonaire St. Eustatius
St. Martin Saba New Zealand
New Caledonia Nicaragua Niue
Northern Ireland Norway Panama
Panama Paraguay Peru
Poland Portugal Reunion
Romania Russian Federation St. Georgia & South Sandwich Islands
Saint Helena, UK Saint Kitts (Christopher) & Nevis Saint Lucia
St Pierre & Miquelon Saint Vincent Grenadines Samoa
San Marino Serbia Seychelles
Slovakia Slovenia Solomon Islands
South Africa Spain Suriname
Swaziland Sweden Switzerland
Tonga Trinidad & Tobago Turks & Caicos Islands, UK
Turkey Ukraine
Uruguay United Kingdom (U.K.) United States of America
(Commonwealth of Puerto Rico,
American Samoa, Territory of Guam,
Commonwealth of the Northern Mariana
Islands,
Virgin Islands of the United States)
Uzbekistan Vanuatu,
(fmrly New Hebrides, French, UK)
Venezuela
Wallis and Futuna Yugoslavia

* Any reference or mention of the convention is referring to the Hague Conference on Private International Law and the "Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents".

Apostille Stamp Discount

If you are viewing this webpage you may be eligible for a lower price on getting your Apostille. Check the Fee page for your discount code then call me with the discount code to see if you are eligible. (This is a limited time offer, so don't delay).

List of documents that can be Apostille in New York State:


An NYS Apostille certificate can be obtained for virtually any public document. By you getting an Apostile it will make your local document acceptable for international use in those countries at accept the Apostille according to the Hague Convention for 1961.
The following is a non-exhaustive list of documents that can be issued with an Apostille certificate:

  • affidavit
  • agreement
  • animal/plant certification
  • articles of incorporation and organization
  • articles of amendment
  • articles of merger and dissolution
  • birth, death, marriage and divorce certificates
  • background check
  • bank letter
  • bill of sale
  • business bank letters
  • corporate powers-of-attorney
  • certificates of status
  • certificates of incumbency
  • certificate of non-impediment
  • court judgments
  • corporate bylaws
  • contract
  • criminal background Check
  • deed
  • Domestic Partners agreement
  • driver License
  • educational records - degree, diploma, transcript
  • employment and personal bank letters
  • financial papers
  • FBI Background Check
  • invoice
  • letter of no record
  • letter of reference
  • medical records
  • notarized copies of business documents
  • notarized copies of personal documents
  • non-impediment to marriage letters and affidavits
  • operating agreements
  • police records
  • promissory note
  • resolutions and minutes
  • U.S. Residency certificates (IRS Form 6166)
  • Single Status Affidavit
  • power of attorney
  • Just about any notarized document, etc.
  • If you need a particular Legal Document Click here for Legal Zoom

Frequently Asked Questions - FAQ

Below are some of the Frequently asked Questions regarding Notary & Apostille Service. If you have additional question please visit the Full FAQ page. FAQ

What is a Letter of Exemplification

If you need an Apostille on a Birth or Death Certificate originating from the five boroughs of New York City (Bronx, Kings, Brooklyn, Manhattan, NYC Queens and Staten Island), the document must be sent to us together with a Letter of Exemplification by the New York City Department of Health, Bureau of Vital Records.

If your document doesn't have the Letter of Exemplification attached to it, please call the New York City Department of Health at: +1-212-788-4520 and request for a New copy of the Birth or Death Certificate with an Exemplification Letter. Once you receive your document, send it to us and we will process the Apostille Service immediately and return it within 24 hours when possible.

I do not have the letter of Exemplification

Note: Notary & Apostille Service can still get your NY State Birth or NY State Death Record Apostille without the "Letter of Exemplification of Birth or Death"; it will require a bit more time, travel & effort but the Letter of Exemplification is not a must for getting an Apostille.

If you want to use our service we can do this for you, for more details and options to expedite this process,
call us at +1-718-569-7422


Can I use an Apostille for a non Hague Conference country?

In some cases, even though a country is not a signatory to The Hague Conference, the Apostille is still known, recognized and accepted as authentic on a case by case basis. This has come about because of the official governmental source of an Apostille and its inherent simplicity.

We cannot however, offer any guarantees that this will be the case. Should you wish to use an Apostille in a non-member country, it is essential that you confirm beforehand whether the entity you wish to present the Apostille stamped document to, will recognize the authenticity of an Apostille. It may also be the case that further Legalisation or Attestation is required before the Apostille document is recognized as legal. In any case, the first step is the Apostille. The Apostille is a pre-requisite to further Legalization or Attestation.

PLEASE NOTE:
NOTARIZED DOCUMENTS ACCEPTABLE FOR APOSTILLE ARE DOCUMENTS NOTARIZED BY A NOTARY PUBLIC IN ANY STATE WHICH MUST CONTAIN THE NOTARIAL WORDING (i.e. A JURAT OR ACKNOWLEDGEMENT STATEMENT) IN ORDER TO BE ACCEPTABLE FOR AN APOSTILLE

New York State counties served: Albany, Allegany, Bronx, Broome, Cattaraugus, Cayuga, Chautauqua, Chemung, Chenango, Clinton, Columbia, Cortland, Delaware, Dutchess, Erie, Essex, Franklin, Fulton, Genesee, Greene, Hamilton, Herkimer, Jefferson, Kings (Brooklyn), Lewis, Livingston, Madison, Monroe, Montgomery, Nassau, New York City, New York (Manhattan), Niagara, Oneida, Onondaga, Ontario, Orange, Orleans, Oswego, Otsego, Putnam, Queens, Rensselaer, Richmond (Staten Island), Rockland, Saratoga, Schenectady, Schoharie, Schuyler, Seneca, Steuben, St. Lawrence, Suffolk, Sullivan, Tioga, Tompkins, Ulster, Warren, Washington, Wayne, Westchester, Wyoming, Yates

Q. Can I get an Apostille for my document even if I'm in another country.

A. The short answer is Yes. However, each document is different, so you must scan it and send it Notary & Apostille Service to evaluate your document and to see if your document is NYC Apostille ready.

Q.I want to get my document Apostille but I don't want to send my original document to a stranger to get an Apostille.

A. A Notary Public is a position of trust. New York Secretary of State trusts Notaries to properly identify each individual to make sure they are who they claim to be.  As a Notary Signing Agent I have to pass a background check every year to make sure I am of good character.  Notaries are the first line of defense in preventing terrorism and Identity Theft. We often handle sensitive information such as financial record, bank account information, drivers license, passport info, social status or life style or persuasions.  You can check what our past clients had to say about us on the various search engine or websites, (e.g., Merchant Circle, Google, Yahoo! Local, Yelp or Thumbtack). So, I think you can trust Notary & Apostille Service with your documents too.

If you have additional question that were not answered here then visit our FAQ &  Forums site.

DISCLAIMER: In other states it maybe different, however, in New York the New York Secretary of State is the official Apostille issuer of the Apostilla,  for foreign certification. We will make every attempt to get your document Apostille or Legalized. However, if the document does not meet the official state requirements, we will give you the option of correcting the problem and resubmitting your document again. An additional service charge, document processing and/or mailing fees may apply. See our Terms & Conditions.



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