Can a Notary refuse to Notarize your document?

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Of course they can, but you better have a valid reason other than it being a personal reason (i.e. you don’t like that person religion, the way they look or dressed, the papers being notarized).

Some years ago I had to go to the police headquarters in Yaphank, NY to renew my gun permit to fill out the permit on the spot because I had not receive it in the mail. I was then told I needed to have it notarized. So, off I went looking for a notary in Yaphank, NY.

A mile down the road I came to a Public Works Office, I ask if anyone is a notary & I was told this certain lady was. When I found her, I presented her with my gun permit renewal papers & she said “I don’t think I can do that”. I’m not sure what she meant by that comment, but after becoming a notary I think she might of had some kind of prejudice towards guns & did not want to stamp it for personal reasons.. Little did I know I could have reported her to the Secretary of State of NY for refusing a valid notary for personal reasons.

In another situation, I’m going to meet a client at a bank lobby. But my client is impatient & goes into the bank to ask a bank employee to notarize his paper. He signs it in front of the notary & she refuses to stamp it because his signature does not match his picture ID. I looked at his picture & it matched his ID. Is that right? Can you refuse a notarization just because the signature does not match?

In another case, I once notarize a client who was at least 85 years old, her signature looked like the edge of a hack saw blade. It took her a good 2 minutes to make that signature. Should I have refuse to notarize her document?

I once had a notarization reject by NYC Vital Records because they said the signature did not match the applicants ID, It did not matter if a notary acknowledge the signature. So, don’t think just because you acknowledge a signature it won’t be reject because it does not match the affiant’s ID.

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Mexico Apostille | Apostilla Mexico

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Mexico is a party to the Hague Convention, therefore all that is required to have your USA documents legalized for use in Mexico is and Apostille.

Each state has a different agency that issues the Apostille in New York the Apostille is issued by the Secretary of State. In other states such as New Jersey, the Apostille is issued by the Department of the Treasury, Division of Revenue, in Florida, the Apostille are issued by the Secretary of State.

There are many other countries that accept the Apostille as an acceptable document for international legalization. So there is no need to visit the embassy or consular office.

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On a Notary Public assignment I met my client fishing

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Who said being a notary was a boring job?
Being a notary has taken me to some really fancy, fabulous & unusual locations.

If you re a notary I’m sure you’ve been to some exotic, fancy or unusual place too. I’ve gone to million dollars homes, a TV personality home/office, lawyers office, a SOHO artist showroom/home gated home, bungalow and there were some homes that were no so nice.

There were also places that I would not have like to have gone such as to a hospital wards, & ICU; nursing home are ok, and so are the notary signing I’ve done on street of NYC, or at the Airport. Wendy’s remain high on my list for places to meet clients.

The latest I’ve been called out of the house was at midnight. I’ve even received inquires about 10pm and the earliest was at 6am. I had 2 emergency calls to leave my home to notarize a parental permission for their child to travel with someone else. Sometimes, I just have to turn off the ringer if I’m look’n for a good night sleep. Sometimes people will call at any hour of the night looking for a notary who will work for nothing..

The bottom line is; the clients were happy to see me & to be able to get their notary needs taken care of. I’m happy to be working & getting paid. My bill collectors are happy too.

Alan Murray

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Do you know a sloppy Notary?

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No I’m not talking about how they look or dress. I’m talking about quality or correctness of their work. I was just going to write about New York Notaries until I received a notarize paper that was stamped by a New Jersey Notary.
So I guess NY state is not alone.

I frequently have to hire other notaries to do work for me that is too far for me to travel or I receive work that a notary has stamped & sent to me for a client.

After observing the quality of work that I am presented with I’ve determined that many notaries need to read their notary manual or go back to school to learn how to do a proper notarization.

On many occasions the notary has only stamped & signed the affidavit. There is No Venue & Jurat, on one document their was no date. One notary stamp even had the incorrect county he was qualified in. I did not find this out until I went to the NYC County Clerk to certify his signature & they could not find his name in their records. A quick check of the Secretary of State database shows that he is qualified in Queens. NY notaries are qualified by where they live not by where they work.

Last week I was standing on line at my local county clerk’s office getting a notary’s signature certified and the county clerk turned away a young lady & told her, she could not accept sloppy notary work. I must have been one of those sign & stamp. Bravo!

Do you know what I’m writing about? They are among us.

Here is a list of thing the County Clerk will reject a Notary Certification for:

  • Missing Venue – the statement and county where the notary administered the oath or acknowledgment is not shown
  • Missing Jurat – the statement that the notary administered the oath or acknowledgment is not shown
  • The Notary Signature is missing
  • Signature of the notary on your document is different then the one on file
  • The Venue is not written in English
  • The Jurat is not written in English

Alan Murray
New York State Notary



My web site is not bring me much business

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What can I do to get more traffic? In three words Search Engine Optimization (SEO).
You need to hire an SEO company, so they can build back links to your website.
There are many companies that will PUT you on the first page of Google but as a sponsored link on top or on the right side. But by having back links you be in the organic section and you can stop paying for their service.

There are too many SEO companies to recommend, there are some that charge $100 – $1000 or more a month. So find out where you are in the ranking and track your progress each month.  If should start seeing a move up within 3 months

Also, an SEO will look at your web page and make changes to your title tag line, which is very important.  In addition, your keyword in your keyword tag must appear in the context of the body.

Some SEO’s will promise you they will write blog articles, social network articles for you however, in the two months that I worked with one SEO I never saw or found an article they wrote for me.

If you like to do your own SEO, you can use free software like Traffic Travis to find different info about your site, page rank, broken links, relevance, etc.  So look for free SEO tools, that you can use. 

You can also drive traffic to your site by Hosting your own blog, I use WordPress, many hosting site have a one click install so its pretty easy to install & setup.

Another way of driving traffic to your site is by Hosting your own forum. I use PHPbb, this is another one click program that many hosting sites have.

Last year I was going to setup Joomla and I was pretty discouraged by the learning curve in getting the databases set-up etc. Once I found out about these one click programs on my hosting site, I setup 3 new programs so far.

Bottom line read more about SEO work, tips, etc
Check me out on the first page of google, aol, bing search for “apostille nyc”
Alan Murray
Notary & Apostille Service
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What is a Traveling or Mobile Notary Public

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A  Notary Public is a public officer that is commissioned by government authority. In New York Notary Public are appointed and commissioned by the Secretary of State for a term of 4 years.  A Mobile Notary Public or a Traveling Notary is just a Notary who like a visiting doctor will travel to your home or place of business to take care of your notary needs.

Mobile notary public performs the same service as the notary you’ll find at your local bank or Kinko’s store. Mobile notaries can provide higher level of personalized services that you can’t get at your bank. For instance if you’re in a hospital or home bound and you need a Power of Attorney notarized or you need to make a selection on your pension notarized, a mobile notary public will be the person to call. Many bank or even  the free notary at the town clerks office or City Hall will not notarize a document in a foreign language.

Not only do mobile/traveling notaries provide better personalized notary service, they are available during hours when most notary businesses are closed & gone for the day. Some mobile notaries work 24 hours a day, 7 days a week. They are always available to service your notary needs.

Since the mobile notary is traveling to you, they will usually charge you an additional fee for traveling. The fee the notary will charge varies according to the notary service area. If the notary has to travel far the price will be higher than what they will be charged for someone who is close by. Some notaries will only work a fixed area such as Lower Manhattan, SOHO, NOHO, Battery Park or certain counties, like Kings, Queens, Nassau or Suffolk. Also, the notary may have special fee rates for going to a hospital, jail or airport. They may also have a special rate for traveling after a certain hour or late at night. There is no standard fee for traveling so one notary fee maybe higher than another notary.

A Notary can also perform special services called Apostille processing. An Apostille document is one that is prepared to conform to the standards of the Hague Convention. Documents prepared in this manner are acceptable for use in countries that are signatories of the 1961 Hague Convention.

If a country was not a signatory to the 1961 Hague Convention then the document will have to be taken to the consulate of the foreign country to certify it for use in their country.

Each state has there own set of rules or laws that a notary must follow.  In some states a notary can marrying a couple. They could also sign a Will, and witness the signing of mortgages. Notaries who sign mortgages are called Notary Signing Agent.

A Notary Signing Agent is a Notary Public who specializes in signing various types of mortgage loans, such as Purchase, Refinance, Reverse Mortgage, Consolidation, Extension and Modification Agreement, CEMA. When a Notary passes a test demonstrating the knowledge of various papers that make up a mortgage loan, he is called a Certified Notary Signing Agent. Mortgage witness signing Notaries are also required to have a background check, some state require a background check as a requirement to become a notary.

In addition the state requirement for insurance some title companies, banks, etc require the notary to have Error and Omission Insurance. This insurance is to protect the  notary public against any negligent and honest mistake up to the policy limit. This insurance is call Errors & Omission Insurance, (E & O insurance).  Many  title, escrow or lenders are now requiring notaries to have an error and omission policy of $100,00 to be an approved independent contractor. There is also an insurance called signing agent error and omission insurance policy. This insurance is for when the notary makes an error on part of a mortgage document that is not related to the notarial signing.  Some states also require the  notary to be Bonded.  Most states require a Notary Bond to protect the public & State — not the Notary so the public can recover any damages for failure of the notary to discharge their duties notary, This Bond is also called Surety Insurance.

Notary Signing Agents get their work assignments from title companies, banks, escrow companies, loan modification companies and settlement companies. Many times there is a middle man between the bank & the notary. These Signing Companies get assignments from the sources mentioned above.  Because they act as the employment agency assigning jobs to notaries who are registered with them. They also take part of the fee that the notary would have received had the notary received the assignment directly from the bank or source.

Mobile notaries are pretty easy to find. Just go to you favorite search engine and search for mobile/traveling notary & use your town, (e.g. long island mobile notary public ).  Or you can search for the type of service you require, (e.g.  traveling notary apostille copiague ny) you’ll find me there on page one or two of Google.

Can you make a living as a notary. Yes. But more on that in our next blog.

Alan Murray
Personalize Notary & Apostille Service

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Also, you may not know this, but I’ve taken advantage of this incredible opportunity to generate income from home, and I really think you should look into it.

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(516) 874-2882

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Notary & Apostille Service

What is an Apostille & why do I need one

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Apostille is a French word, which means a certification.

On October 5, 1961, many nations joined to create a simplified method of “legalizing” documents for universal recognition. This group of nations is known as the Hague Convention. They adopted a document referred to as an Apostille (apostilla) that is internationally recognized by all member nations.

Documents issued in one country which need to be used in another country must be “authenticated” or “legalized” before they can be recognized as valid in the foreign country. This is a process in which various seals are placed on the document.

The sole function of the apostille certification is to certify the authenticity of the signature on the document; the capacity in which the person signing the document acted; and the identity of any stamp or seal affixed to the document. An apostille stamp issued by the New York State Secretary of State is a one page document embossed with the Great Seal of the State of New York. The Apostille includes the facsimile signature of the individual issuing the certificate.

If the country where the document will be used is not a party to the Hague Convention, you will have to begin the cumbersome, time-consuming process of obtaining a series of certifications known as the “chain authentication method”. This is literally a paper chase in which authorities will have to attest to the validity of a succession of seals beginning with your document and ending with the seal of the foreign embassy or consulate in the United States.

Every US state has their own method of issuing an Apostille. They all begin with the notary stamp and the certification of that stamp by the proper authority.

At NYNOTARY4U we can handle getting your Apostille for from any state, provided it was been properly notarized by a notary appointed or commissioned in that state.

Alan Murray
Notary & Apostille Service

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