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How to get an NYS Apostille without the Letter of Exemplification of Birth

Getting an Apostille for your Birth Certificate without a Letter of Exemplification of Birth

If you have a New York City Birth Certificate or a New York State Birth Certificate & you are trying to get an New York State Secretary of State Apostille on your Birth Certificate and everyone is telling you, that you need the Letter of Exemplification to get an Apostille; don’t worry because Notary & Apostille Service can get an Apostille on your Birth Certificate without the Letter of Exemplification.

So, what is this Letter of Exemplification? The actual name of this letter is call The “Letter of Exemplification of Birth or Death Record”. The Letter of Exemplification is only issued for New York City Birth Certificates when you order the “long form” or “vault copy” Birth Certificates. It is not issued with the short form and you can not go to the Office Vital Records at 125 Worth St to get one. It is only sent via the mail.


Then why is it that everyone is telling me that I need a long form Birth Certificate and this Letter of Exemplification? Many Apostille services tell you this because this is what the Office of the New York State Secretary of State is telling everyone and this is what The Manhattan County Clerks Office is telling everyone who comes in without the Letter of Exemplification, that they need it. I not saying that they are wrong, I’m just saying in NYC, that is the normal procedure to follow.

New York State has 62 county clerks’ offices & 5 of them are located within New York City & they all operate a little differently.  Notary & Apostille Service will go that extra mile, for our customers, to any of the other County Clerks’ Office to get your Birth Certificate verified & Authenticated so you can get an Apostille without having the Letter of Exemplification.

Therefore, it does not matter if you have the short form birth certificate or the long form birth certificate if the City Registrar’s name on your Birth Certificate is any of the following we can help you get your Apostille without the letter of exemplification. Even if the City Registrar name is not listed below just send us a scanned copy of your Birth Certificate so we can verify if it can be Authenticated & Apostille.

To get your New York City short form or long form Birth Certificate Apostille without the Letter of Exemplification go to Notary & Apostille Service click on “Contact US” then click on the “Getting Started” link.

Notary & Apostille Service, Inc. is a private for profit company registered in the state of New York. We help our clients get their documents legalized (Apostille) for use in any foreign country since 2009.  We are a New York State company that offers you a Safe, Reliable, and Affordable Apostille Service.  We are not related to any governmental agency. We do not issue or sell documents. We are not lawyers and we do not give legal advice, tax advice or any other legal or professional advice of any kind.

If you have any questions about how we can help you get your birth record apostille without the letter of exemplification you can call us at +1-718-569-7422 or +1.866-518-5115 extension 1

Former New York City Registrars

Herman Katz (1958 – 1974)

David Dinkins (1975-1985)

Irene A. Scanlon (circa 1989)

Steven P. Schwartz (current city registrar – 2013)

New York State Director of Vital Records

Peter M. Carucu (circa 2000)

Guy Warner (current Director of Vital Records – 2013)

Elected Mayors of  New York City

101st – Vincent Richard Impellitteri

102nd – Robert Ferdinand Wagner

103rd – John Vliet Lindsay

104th – Abraham David Beame

105th – Edward Irving Koch

106th – David Norman Dinkins

107th  – Rudolph William Giuliani

108th – Michael R Bloomberg

109th – Bill de Blasio a sure winner

New York State Birth Certificate Apostille

Notary & Apostille Service, Inc. can provide you with Apostille Service for your New York Birth Certificate. Apostille Service is available for all areas of New York State.  The procedure maybe slightly different depending on the kind of Birth Certificate you have, but that is not a problem for us.

ny_state_birth_certificateYou must have a Birth Certificate that is issued by the State of New York or the City of New York and is signed  by the Director of Vital Records or by the City Registrar, who is currently Steven P. Schwartz.

local registrarFor Nassau County & Suffolk C0unty on Long Island, if your Birth Certificate is locally issed by a town and is signed by a Town Clerk, Local Registrar or someone else, then you must have that signature Authenticated by the County Clerks Office or it must be Exemplified by the court.

Notary & Apostille Service offers several levels of processing to fit you budget or time constraints.  We offer Same Day Expedited Service, Next Day Service or to save you money we also off service that takes up to 5 business days.  To get started you will need to mail us the orginal Birth Certificate and our order form.

Notary & Apostille Service, Inc., is a private company, we’re not related to any governmental agency, that can help you expedited your documents throught the various government agencies to legalized (Apostille) your document for use in a foreign country. We have been doing this since 2009. We are a New York State company that offers you a Safe, Reliable, & Affordable Apostille Service.

Notary & Apostille Service, Inc.
+1.866-518-5115 extension 1