Tag Archives: legalized

Can a Notary refuse to Notarize your document?

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Of course they can, but you better have a valid reason other than it being a personal reason (i.e. you don’t like that person religion, the way they look or dressed, the papers being notarized).

Some years ago I had to go to the police headquarters in Yaphank, NY to renew my gun permit to fill out the permit on the spot because I had not receive it in the mail. I was then told I needed to have it notarized. So, off I went looking for a notary in Yaphank, NY.

A mile down the road I came to a Public Works Office, I ask if anyone is a notary & I was told this certain lady was. When I found her, I presented her with my gun permit renewal papers & she said “I don’t think I can do that”. I’m not sure what she meant by that comment, but after becoming a notary I think she might of had some kind of prejudice towards guns & did not want to stamp it for personal reasons.. Little did I know I could have reported her to the Secretary of State of NY for refusing a valid notary for personal reasons.

In another situation, I’m going to meet a client at a bank lobby. But my client is impatient & goes into the bank to ask a bank employee to notarize his paper. He signs it in front of the notary & she refuses to stamp it because his signature does not match his picture ID. I looked at his picture & it matched his ID. Is that right? Can you refuse a notarization just because the signature does not match?

In another case, I once notarize a client who was at least 85 years old, her signature looked like the edge of a hack saw blade. It took her a good 2 minutes to make that signature. Should I have refuse to notarize her document?

I once had a notarization reject by NYC Vital Records because they said the signature did not match the applicants ID, It did not matter if a notary acknowledge the signature. So, don’t think just because you acknowledge a signature it won’t be reject because it does not match the affiant’s ID.

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Mexico Apostille | Apostilla Mexico

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Mexico is a party to the Hague Convention, therefore all that is required to have your USA documents legalized for use in Mexico is and Apostille.

Each state has a different agency that issues the Apostille in New York the Apostille is issued by the Secretary of State. In other states such as New Jersey, the Apostille is issued by the Department of the Treasury, Division of Revenue, in Florida, the Apostille are issued by the Secretary of State.

There are many other countries that accept the Apostille as an acceptable document for international legalization. So there is no need to visit the embassy or consular office.

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What is an Apostille & why do I need one

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Apostille is a French word, which means a certification.

On October 5, 1961, many nations joined to create a simplified method of “legalizing” documents for universal recognition. This group of nations is known as the Hague Convention. They adopted a document referred to as an Apostille (apostilla) that is internationally recognized by all member nations.

Documents issued in one country which need to be used in another country must be “authenticated” or “legalized” before they can be recognized as valid in the foreign country. This is a process in which various seals are placed on the document.

The sole function of the apostille certification is to certify the authenticity of the signature on the document; the capacity in which the person signing the document acted; and the identity of any stamp or seal affixed to the document. An apostille stamp issued by the New York State Secretary of State is a one page document embossed with the Great Seal of the State of New York. The Apostille includes the facsimile signature of the individual issuing the certificate.

If the country where the document will be used is not a party to the Hague Convention, you will have to begin the cumbersome, time-consuming process of obtaining a series of certifications known as the “chain authentication method”. This is literally a paper chase in which authorities will have to attest to the validity of a succession of seals beginning with your document and ending with the seal of the foreign embassy or consulate in the United States.

Every US state has their own method of issuing an Apostille. They all begin with the notary stamp and the certification of that stamp by the proper authority.

At NYNOTARY4U we can handle getting your Apostille for from any state, provided it was been properly notarized by a notary appointed or commissioned in that state.

Alan Murray
Notary & Apostille Service