USA Apostille going to Mongolia
Mongolia has agreed through Accession to follow the Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents and will accept the Apostille for the Legalization of documents going to Mongolia from other contracting states since . Many other countries have also signed the Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents agreement making it easier to have any of your United States of America (USA) documents or affidavits such as: Birth Certificate, Marriage License/Certificate, Birth Certificate, Corporate Record, Death Certificate, Court Affidavits, Educational Document, Diploma, Degree, Transcript, Power of Attorney, Last Will & Testament, Notarized document or any type of document created in the USA Apostilled for use in Mongolia.
The purpose of the Apostille is to certify the authenticity of the signature on the document; the capacity in which the individual signing the document acted; and the identity of any seal or stamp affixed to the document. The Apostille has nothing to do with verifying that the document is an original or real.
The apostille process consist of the following steps depending on the type of document receving the Apostille and the state from which the document is from:
Please note: The steps outlined below are the steps typically followed to get an apostille. Each US state & each document has their own procedure & some steps may not be required. Some states require any document written in a foreign language to be translated & the translated version will be apostilled. In all cases, If your document is notarized, the Notarial wording (see below) must be in English. Notary & Apostille Service can save you time & money by hand delivering or sending your document to the correct governmental agency. All you need to do is to send us your document, pay the service fee & we'll handle the difficulty part of knowing the correct procedure to follow.
The Notarial Wording
If your document is notarized, the Notarial wording is a very important part of your document, Do not allow the notary public to just sign their signature, date it and place their notary stamp on the document. This is very wrong & there is a good chance your document will be rejected because it does not meet the minimum requirements of a properly notarized document. The notary public must also sign their signature by hand in ink, exactly their name is indicated on the notary’s commission card.
If you are ever subjected to a legal action, your case could be lost because of a improperly notarize document. A notary public who engages in sloppy notary work can subject themselves to potential disciplinary action and other liability
Sample Notarial Wording
If your document is getting notarize you must have one of the below statements, or something that looks very similar. If this notarial wording is not on your document YOU must tell the notary which one you need. By law, a notary is not allow to tell you which one to use. The notary can explain the difference between the two but it up to YOU to choose which one to need. If you have no room the document the notarial wording can be added on the signature page, otherwise a loose certificate can be attached to the original document
This a sample of a JURAT.
State of ___________
County of ___________
Subscribed and Sworn to before me this ___ day of _______ 201__ by;___________________
Notary Stamp (seal)
This a sample of an ACKNOWLEDGEMENT.
State of ____________
County of ___________
The foregoing document was acknowledge before me this ___ day of _______ 201__ by ____________________________ who personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument
Notary Stamp (seal)
Apostille procedure for various document types
Federal Document issued by US Homeland Security-(DHS), Enviromental Protection-(EPA), Federal Bureau of Investigation-(FBI), Food & Drug-(FDA), US Department of Agriculture-(USDA) or US Patent and Trademarks-(USPTO) these types of document must be sent to Washington, DC to be authenticated & Apostille.
- Certificate of Environmental Protection Agency (EPA)
- Certificate of Exportability
- Certificate of Pharmaceutical Products. (CPP)
- Certificate to Foreign Government (CFG)
- Certificate of Origin
- Export Certificate for Animal Products(USDA)
- FBI Background Check (FBI)
- Free Sale Certificate issued by the US Food and Drug Administration (FDA)
- Immigration Certificat (DHS)
- Naturalization Certificate from US Dept. Homeland Security (DHS)
- Non-Clinical Research Use Only certificate
- Patent Certificate (USPTO)
- Phytosanitary or Plant Certificate
- Trademarks Certificate (USPTO)
- Animal Health Certificate (USDA)
- US Federal Court documents
Personal Documents, that are publically recorded (e.g., birth, marriage, divorce, court, & death records) must be authenticated by the County Clerk in the state which is the custodian for that record. All other documents must be notarized by a notary public & authenticated by County Clerk in the county where the notary is "Qualified" or be authenticated by the notary’s commissioning county/court. Once the above steps are followed, your document will be ready for an Apostille.
- Affidavit - Any Signed & Notarized document
- Birth Certificate or Death Certificate
- Drivers Licenses
- Court Record - Criminal Record
- Divorce Certificate
- Educational Documents - Diploma, Transcript
- Local Police Background Check Marriage License
- Medical Letters
- No Record of a Marriage - Single Status Letter
- Permission to Travel document
- Power of Attorney
- Social Security Letter
- Teacher Credentials
Commercial Documents, these are a mixed assortment of documents, these document when notarized or if they are original origanizational document certified by the state or if original Federal document that are required to be authenticated in Washington, DC. are ready to be Apostilled.
- Agency Agreement
- Business Letter
- Certificate of Analysis
- Certificate of Free Sale
- Certificate of Origin
- Certificate of Status
- Commercial Invoice
- ISO Certificate
- Articles of Incorporation
- Articles of Organization
- Board Resolution
- Business License
- Certificate of Amendment
- Certificate of existence
- Certificate of Good Standing
- Certificate of Incorporation
- Certificate of Incumbency
- Certificate of Merger
- Certificate of Registration
- Company Bylaws
- FDA Document
- Patent Assignment
- Trademark Assignment
- Distributor Agreement
- Letter of Authorization
- Power of Attorney
- Technical Data Sheet
How long will it take?
SOS Expedited Service
Some governmental ofices offer expedited service for an additional fee, for example in New Jersey the regular processing fee is $25 and it will take 20 days for your document to be processed. For $15 more or $40 total per document you will get your document the next day, for $525.00 per document you can have your document back in 2 hours, and for $1,025.00 per document you can get your document back in 1 hour. The state of Nevada regular process takes 10 days however, they do offer expedited service. Their fees run from $75 per document for 24 hour service to $1000 for 1 hour service.) If you wish to make use of this service please ask about the SOS Expedited Service
The best way to process your document in New York State Apostille is to hire a courier service like Notary & Apostille Service. We are located on Long Island, New York but, but offer New York State mobile notary public service & hand delivery courier service in Westchester, New York City & on Long Island. Our mobile service is not limited to just the above areas, please call for additional information.
There are several reasons why you DO NOT want to send your documents via the mail to the County Clerk or Secretary of State. One, with budget cuts in effect at all agencies, staffing is short & the work has doubled, so depending which county clerk you send your document to it could be sitting on someone desk for days or weeks before it gets processed & forwarded to the Secretary of State. The Secretary of State receives mail from all over the state & it may take you weeks before your documents get processed & returned to you. With our hand delivery courier service your document will be process right away, in most cases the same day. Two, there is no chain of custody & you have NO ideas when your document was received & processed by the County Clerk & forwarded to the next govermental office.
If you are in a RUSH for your documents to be returned to you I strongly recommend you use our suite of RUSH Services & Expedited Mail Service & or our Affiliate Expedited Service. By using these methods it will save about several business days since your documents are hand carried between the locations they need to go to & or FedEx Overnight will be used.
Why use Notary & Apostille Service?
Do you have a document that was created in Mongolia?
If your document originated from Mongolia, was created in Mongolia or notarized in Mongolia, you will have to contact the Designated Competent Authority in that country or an apostille service in Mongolia in order to get your document Apostille. Documents Apostille in the United States are normally for used in Mongolia or if requested by an embassy or consulate in the USA. If you have a document from Mongolia
Click Here to find the Designated Competent Authority in Mongolia that can help you!
Ready to get started? We're ready to help you get your Apostille, click below to get started or for more information.