Notarial Wording for notarized documents

Please note: The following information is for documents that will be notarized your notary or that are already notarized. Each USA state has their own particular notary wording that must be placed on a notarized document. The notarization is more than the notary signing their name & placing their stamp on the document.

The Notarial Wording

If your document is notarized, the Notarial Wording is a very important part of your document, Do not allow the notary public to just sign their signature, date it and place their notary stamp on the document. This is very wrong & there is a good chance your document will be rejected because it does not meet the minimum Statutory requirements of a properly notarized document. In addition to the Notarial Wording show below, the notary public must also sign their signature by hand in ink, exactly their name is indicated on the notary’s commission card.


Why is it important to have a document properly notarized?

If your document is ever subjected to a legal action, your case could be lost because of a improperly notarize document. A notary public who engages in sloppy notary work can subject themselves to potential disciplinary action and other liability, this why as a Notary Public it's a good reason why you should have Professional Insurance or Error & Omission Insurance

Notarial Wordings

Document that are notarized must conform to the following:

    It must have a notarial wording similar to  one of the statements below, or something that is very similar,

    The document must have:

  1. Venue
  2. Notarial Wording (i.e., the acknowledgement or Jurat)
  3. The date that the notarization took place & it must be in English.
  4. Affiant's name
  5. Notary's Signature
  6. Notary Stamp
  7. (Sometime you will see the word "SEAL" on your document, it is actually referring to the notary's stamp . This is a term used in the old days when the SEAL was make of wax. The notary embosser is the raised seal, in New York State it has NO value other than for decoration.

    If any of the above items are not on your document YOU must tell the notary  you need them added. The above information is in addition to what you may find on a notary's stamp . So, do not confuse the above with the information that is on a notary public stamp.

Because the law does not allow a notary public to give legal advice, the notary is not allow to tell you which one to use. The notary public can explain the difference between the ACKNOWLEDGEMENT & the JURAT but it's up to YOU to choose which one to need. The notarial wording should be added on the signature page, However if you don't have enough room on the signature page a separate page called a  loose certificate can be attached to the original document. Also note the SS found in the venue area means scilicet (to wit, namely, that is to say) it does not mean you have to place your Social Security number there, it is only there to represent the formality of legal documents and can be omitted.

Since the notary's signature is compared to the signature on their notary commission card when they renew their commission. Please make sure the notary does not scribble their signature unless that is how they wrote it on their notary commission card when they renew their commission.

If you do not have this information on your document it will cause a delay in processing your document because there is a good chance your document will be rejected when it is review by the County Clerk. You will then have to resubmit your document with the correct information
This a sample of an ACKNOWLEDGEMENT

#1 State of ____________
County of ___________
#2 The foregoing document was acknowledge before me this #3 ___ day of _______ 201__ by #4 ____________________________ who personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument

 

#5__________________
Notary Signature


#6 Notary Stamp (frequently call the seal)

.

This a sample of an ACKNOWLEDGEMENT, please use the the correct wording & text language for your state. An acknowledgment is to confirm the identity of the person signing and acknowledge that they signed the document. The document can be signed before seeing the notary public, however, the document signer must make a personal appearance before the notary to confirm that it is their signature prior to the document being notarized.

This a sample of a JURAT

#1 State of ___________
County of ___________
#2 Subscribed and Sworn to before me this #3 ___ day of _______ 201__ #4 by;___________________

 

_____________________
#5 Notary Signature

 

 

#6 Notary Stamp (seal)

This is a sample of a JURAT, please use the the correct wording & text language for your state. Jurat notarizations are required for transactions where the signer must attest to the content of the document, such as all affidavits and pleadings in court. It is a certification on an affidavit declaring when, where and before whom it was sworn. In executing a jurat, a notary public guarantees that the signer personally appeared before the notary, was given an oath or affirmation by the notary attesting to the truthfulness of the document, and signed the document in the notary's presence.

Reference: New York Notary Public Law 2016


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