Frequently Asked Questions
Notary & Apostille Service is a private company that can provide our services to help you get your document Notarize, Apostille or Legalized for any USA document going to a foreign country. We provide an Apostille specialist that will hand carry & walk your document to the correct agencies whose certification or Authentication stamps are required in order to receive the Apostille. We can assist you in obtaining Apostille Stamp or Certification for your private & Corporate documents. We can process any document that must be Apostille by any state or authenticated at the Consular office.
We can also travel to various parts of New York City from Brooklyn, Queens, Bronx, New York City, (NYC) Manhattan to Long Island (LI), Nassau County & Suffolk County to assist you in getting your document Apostille (which can sometimes be spelled as Apostile, Apostile or even Apostilla) documents. What is an Apostille?
We are not allowed to get any birth or death records. If you need a birth, or death record you will have to get it yourself, just go to http://vitalchek.com to order.
Birth records issued in New York City & signed by the City Registrar are acceptable for Legalization. We can also process other state vital records, so long as they meet the requirements of that state. In most cases that is the document has to be a current one, less than several years old & signed by the Current Registrar or immediate past State Registrar.
Death Records issued in New York City & signed by the City Registrar are acceptable for Legalization.
Marriage Records issued in New York City & signed by the City Registrar are acceptable for Legalization.
Educational documents must be signed by a school's administrative staff (e.g., President, Registrar, school liason, & be notarize. There are other methods that we can use to bypass this requirement however, we must discuss this with you to see if this meets your requirements. You must send your original or email us a scanned copy of your educational document to be process.
No, we are not attorneys, but if you don't have one, you can click on the following link & you can find out you if you can get a free one if your state allows it.
All parties who are going to sign the power of attorney must be present. But, they don't have to be there at the same time. If you plan on signing the "Gift Rider" on the official NYS Power of Attorney you will need to provide two witness for just that section of the Power of Attorney.
If you have a birth, death or marriage record from Long Island or upstate New York it should be signed by the State Registrar or the Director of Vital Records. If your document is signed or issued by a local Town Registrar it must first by taken to the County Clerk to be Authenticated. If you can't bring it to the County Clerk we can provide this service for you.
If you're just getting an Apostille, then NO, we don't require your ID, however, some Consulates & Embassies may require a photo copy of your ID, & for you to sign a special form (e.g., China).
Yes, we can help you get an original copy of your marriage record, however, because marriage records are personal you must first send us by mail an original notarized authorization letter that contains information to help us retrieve your document (e.g., the Index number, names of both parties to the marriage (including wife's maiden name) and the borough or town where the marriage took place.
Yes, we can help you get an certified original copy of your divorce record, however, because divorce records are personal you must first mail us an original notarized authorization letter gives us permission to get this document for you. It must give us permission to get your document. The letter must contain information to help us retrieve your document (e.g., the Index number, names of both parties to the divorce and the borough or town where the divorce took place.
Yes, we work with an affiliate that provides our translation service, they can translations over 30 different languages (i.e., Afrikaans, Arabic, Armenian, Bengali, Bulgarian, Chinese - (Simplified, Cantonese, Traditional), Czech, Danish, Dutch, Farsi, French, German, Greek, Haitian Creole, Hebrew, Hindi, Indonesian, Italian, Japanese, Korean, Malay, Polish, Portuguese, Romanian, Russian, Slovakian, Spanish, Thai, Turkish, Ukrainian, Urdu, & Vietnamese
The time it takes really depends on how much work we have to do in order to make your document ready for an Apostille, the state your documents are coming from. However, once we received your order, we start working on it. Any additional time is used in getting your document process at the designated authority for that document. New York City documents can usually be processed the Same Day, while others may take from 1 to 7 business days to process and return it to you. Documents are NOT processed on weekends, State Holidays, Federal Holidays, or during Weather Emergencies when most government agencies are closed.
Yes, we provide Nationwide service, and from all over the world, but our core service is for those in these New York State counties; Albany, Allegany, Bronx, Broome, Cattaraugus, Cayuga, Chautauqua, Chemung, Chenango, Clinton, Columbia, Cortland, Delaware, Dutchess, Erie, Essex, Franklin, Fulton, Genesee, Greene, Hamilton, Herkimer, Jefferson, Kings (Brooklyn), Lewis, Livingston, Madison, Monroe, Montgomery, Nassau, New York City, New York (Manhattan), Niagara, Oneida, Onondaga, Ontario, Orange, Orleans, Oswego, Otsego, Putnam, Queens, Rensselaer, Richmond (Staten Island), Rockland, Saratoga, Schenectady, Schoharie, Schuyler, Seneca, Steuben, St. Lawrence, Suffolk, Sullivan, Tioga, Tompkins, Ulster, Warren, Washington, Wayne, Westchester, Wyoming, & Yates. Just send us a copy of your document so we can verify is its ready to be legalized.
Yes, we also accept Cash, Business or Personal Check, Money Order, Credit Cards (American Express, Discover, MasterCard, VISA). All payments (e.g., Checks credit cards and Money orders) should be drawn from a USA bank. Please note, we will NOT open a new bank account just to accept payments from your bank
Location: New York State - Department: All
Yes, we can provide you a Criminal Background Record Check for New York State Only. You do not need to be a New York State resident to use this service, however, the record search will only search NY records. We can get the result immediately, however, in order to get it certified it will take at least a day for the certification. NO Fingerprints are required for this search.
Legalization is a very time consuming process and the process time it takes depends on the Consulate or Embassy it is taken to, (see the Legalization Tab for an estimate time). Once your document is legalized by the the local state authority, it is either sent to the US Department of State which is located in Washington DC. The US Department of State has a minimum of 3 to 4 days and it could be longer depending on their work load and the time at the Embassy, which depends on the Embassy schedule. When you look at the legalization tab you will see the approximate time you job will take before it is returned to us.
Check our price list for current price. Price will increase if you have more than one document & the amount of work necessary to get your document ready to accept the Apostille.
No, You DO NOT need to be present in order for us to receive an Apostille on your document.
Shipping charges vary according to the courier service you use. USPS is usually the cheapest, and FedEx, UPS, DHL tend to be more expensive. The USPS postal service First Class/Air Mail is the least expensive but it does not allow you to track your mail, USPS Priority mail 1 to 3 day to most USA states while, Express mail is just 1 day. Priority & Express mail to certain countries do not have tracking abilites once it leaves the USA.
This is very subjective topic, it all depends on what state the document is going to be processed in, (as some states may not allow copies of certain documents & the person who is going to be receiving your document. Therefore it's best to check with the person who is going to receive the document if they will accept a notarized copy of your document with an Apostille.
Yes, see one of the above questions for additional information.
Yes, you can sign up with LegalShield and they can further assist you with this matter.
Notary & Apostille Service provides a wide range of document services, and personal services relating to document preparation, from courier pick-up service to courier delivery of documents, Mobile Notary, Notary Signing Agent, NYS Crimial Background Check, Apostille & Consularization Service, & Translation
Traveling Notary or Mobile Notary is just a business just like a visiting doctor. When you're sick the doctor will come to your home to visit you; this is something you don't see to much in this country. However, a Traveling Notary or Mobile Notary just like that doctor, we will travel to your home or office, or wherever you feel comfortable in transacting your business. If you need a Mobile Notary to meet you in Long Island just give a call to confirm availability or use this Contact Us Link to schedule an appointment in advance.
Many banks & other well know parcel processing companies will not notarize documents such Trusts, Power of Attorney or any documents written in Hebrew, Italian, Spanish, Russian, etc, because they are not familiar with being a Notary Public or the Notary Public law. However, as a Traveling Notary or Mobile Notary who has experience in processing these type of documents can witness your signature on anyforeign language document. Just so long as youunderstand the contents of the document.
Our business model is that of a Mobile Service, therefore, we spend most of our time on the road visiting our clients. If you wish we can meet you anywhere you feel safe & secure.
A. Notary & Apostille Service works evenings, weekends - Saturdays, Sundays & holidays. Notary & Apostille Service is available 8 am to 7 pm and will travel to any Nassau County or Suffolk County town on Long Island (LI) to handle your Notary Public needs. If you have special religious needs for early Friday or late night Saturday or Sunday, special accommodations can be made with additional compensations.
This is just a short list of Frequently asked questions you can find additional Frequently Asked Question at here. This is a larger source of Frequently Asked Questions using another program.
Yes, we are able to complete Section 2. Employer or Authorized Representative Review and Verification on your I-9 form.