State of California Apostille Service

california apostille

California Certification

The California Secretary of State provides an Apostille or certifications for documents that are going to be used in a foreign country. The State of California Secretary of State will only authenticates signatures on documents originating or issued in California and signed by a notary public or the following public officials and their deputies:

County Clerks or Recorders
Court Administrators of the Superior Court
Executive Clerks of the Superior Court
Officers whose authority is not limited to any particular county
Executive Officers of the Superior Court
Judges of the Superior Court
State Officials

Birth Certificate

Any document executed by County Health Officers and County Local Registrars can be authenticated only if the document is first certified by the county clerk/recorder.
Birth Certificates must have the signature verification from the County clerk in which the Birth Certificate was issued.
We can obtain the County signature verification for you. Please call us for a quote and details.

Additional time will be required an additional service fee will be charged.

How can I tell if my Birth Certificate is acceptable for an Apostille?

The Document of must be from California (CA).
From one of the 58 counties in California.
It must have been issued within the last 5 years.
It must have an Acceptable Signature, below the county official signature line. It must be one of the official’s title who signed your birth certificate

County Clerk/Recorder
Clerk Recorder
Assessor/Recorder
An official Department of Health Services (DHS/CDHS)

How long does it take?

Normal processing time at the California Secretary of State is 3-5 business days, however, to expedite your mail service, Expedited service is available to speed up the process & for the return of your documents as quickly as possible.

California Apostille Fees

On average it will take a minimum of  5 - 6 business day once we receive your order and return it to you.  The cost for the first 2 Apostille documents is $145.00 each, additional Apostille documents are $100 each.   

Expedited service is available to speed up the Apostille process & for the return of your documents as quickly as possible for an additional $120.00 for all document going to the same location.

All document are returned to you at no additional cost using USPS Priority Mail unless International mail or express mail is requested which is an additional cost.

California Embassy Legalization

Embassy Legalization is $300 for the first document. If additional document are going to the same Embassy they are  $225 each.

Above Embassy Legalization Fee Includes:

  • Money Order fee 2x
  • Duplicate document copy fee
  • Postage to US Dept of State
  • US Department of State Certification fee
  • Postage to the Embassy
  • Return postage to Notary & Apostille Service
  • Domestic courier or return postage to you.

The above Embassy Legalization does not include:

  • Courier fee
  • Expedited Service to Washington, DC or other areas
  • Any Fees the Embassy may charge
  • Any fee the Embassy charges to expedite the processing of your order
  • Any fee the Embassy charges
  • Any fee related to commercial documents, commercial invoices Commercial Shipping, Invoice, Packing List, Certificate of Origin, Incorporation Letter, Halal Certificate for use in Middle Eastern countries or other countries that require additional fee for Halal Certificate & NUSACC Certificate
  • Chamber of Commerce Fee
  • Translation Services
  • International postage to return your document to you
  • International or Domestic Express mail service if required
  • Any other fee not specifically mentioned

All fees must be submitted with work in US dollars ($) to avoid delays while your check or money order clears the bank, this delay could add an additional 3 - 5 business days to your order.

How to get an California Apostille  As soon as possible.

To get started with your order click here to fill out & print an online order form to include with your order & to see what type of payments are acceptable, and to get our mailing address. You can also  click on the "Getting Started" link in the footer below, which is located at the bottom of every page.

All State Apostille

Can you get an Apostille for any state?

Yes, Notary & Apostille Service can assist you in getting an Apostille for any USA state:

Mailing your documents

When mailing your documents to us we strongly recommend that you use FedEx, UPS, or USPS Express Mail - keep a copy of your tracking number to ensure delivery.



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