Notary & Apostille Service is a private company that can provide you services necessary to help you get an Apostille for your document for any of the countries listed below. We'll provide an Apostille specialist that will provide the best method in getting your document Apostille. Our primary method of handling documents once we receive them to process, is to hand carry & walk your document to the correct agencies whose certification or Authentication stamps are required in order to receive an Apostille. We can assist you in obtaining the Apostille Stamp or Certification for your private & Corporate documents.
We can process just about any document that must be Apostille by any state or authenticated with the Consular office in New York City or Washington, DC Embassy. With our Expedited/RUSH Service we can travel to various parts of New York, from Brooklyn, Queens, Bronx, New York City, (NYC) Manhattan to Long Island (LI), Nassau County & Suffolk County or Westchester County or Rockland County and Putnam County to assist you in getting your document Apostille or Legalized in the fastest time possible. What is an Hague Convention Apostille?
Countries that will accept the Apostille from the United States of America
Why get an Apostille?
Documents issued in one country which need to be used in another country must have the notarization or official certification authenticated or be "authenticate notarization" or "legalized" before they can be recognized as valid in the foreign country. The Apostille is a process in which various seals, stamps or letters are placed on the document, that have the notarization or official certification authenticated.
The sole function of the NY Apostille certification is to certify the authenticity of the signature on the document; the capacity in which the person signing the document acted; and the identity of any stamp or seal affixed to the document.
The Hague Convention
The purpose of the Hague Convention was to create a simplified method of “legalizing” documents for universal recognition. The group of nations that participate in these procedures are known as the "Hague Convention". They adopted a document format that is referred to as an Apostille (apostilla) that is internationally recognized by all member nations.
If the country where you seek legalization belongs to the Hague Convention, you will required an Apostille Stamp. All other nations require Embassy legalization or Consular Legalization.
If the country where the document will be used is not a party to the Convention, you will have to begin a time-consuming & cumbersome process of obtaining a series of certifications or signatures or stamps known as the "chain authentication method". This is literally a paper chase in which authorities will have to attest to the validity of a succession of signatures beginning with your document and ending with the seal of the foreign embassy or consulate in the United States.
The following countries accept the Apostille as a standard form of international document legalization.
Most NYC & Long Island documents can received an NYC Apostille stamp within a 24 hour time frame. Other documents from out of state may require additional processing time. Each document is different and may require additional time for traveling between locations to get the document Apostille.
Get an Apostille From Another Country
If you are looking to get an Apostille that is issued FROM any of the countries listed below, then Click Here to get additional information on how to get your Apostille from that country.
Please note: The steps outlined below are the steps typically followed to get an Apostille. Each US state & each document has their own procedure & some steps may not be required. Some states require any document written in a foreign language to be translated & the translated version will be Apostille. In all cases, If your document is notarized, the Notarial wording (see below) must be in English. Notary & Apostille Service can save you time & money by hand delivering or sending your document to the correct governmental agency. All you need to do is to send us your document, pay the service fee & we'll handle the difficulty part of knowing the correct procedure to follow.
The Notarial Wording
If your document is notarized, the Notarial wording is a very important part of your document, Do not allow the notary public to just sign their signature, date it and place their notary stamp on the document. This is very wrong & there is a good chance your document will be rejected because it does not meet the minimum requirements of a properly notarized document. The notary public must also sign their signature by hand in ink, exactly their name is indicated on the notary’s commission card.
If you are ever subjected to a legal action, your case could be lost because of a improperly notarize document. A notary public who engages in sloppy notary work can subject themselves to potential disciplinary action and other liability
Document that are notarized must conform to the following: It must have a notarial wording similar to one of the below statements, or something that is very similar, it must be signed with the same signature that is on the notary's commission card, it must have a date that the notary took place & it must be in English. If this notarial wording is not on your document YOU must tell the notary which one you need. By law, a notary is not allow to tell you which one to use. The notary can explain the difference between the two but it up to YOU to choose which one to need. If you have no room the document the notarial wording can be added on the signature page, otherwise a loose certificate can be attached to the original document
This a sample of an ACKNOWLEDGEMENT.
State of ____________
County of ___________
The foregoing document was acknowledge before me this ___ day of _______ 201__ by ____________________________ who personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument
Notary Stamp (seal)
This a sample of a JURAT.
State of ___________
County of ___________
Subscribed and Sworn to before me this ___ day of _______ 201__ by;___________________
Notary Stamp (seal)
Federal Document issued by US Homeland Security-(DHS), Environmental Protection-(EPA), Federal Bureau of Investigation-(FBI), Food & Drug-(FDA), US Department of Agriculture-(USDA) or US Patent and Trademarks-(USPTO) these types of document must be sent to Washington, DC to be authenticated & Apostille.
- Certificate of Environmental Protection Agency (EPA)
- Certificate of Exportability
- Certificate of Pharmaceutical Products. (CPP)
- Certificate to Foreign Government (CFG)
- Certificate of Origin
- Consular Report of Birth Aboard (FS 240)
- Export Certificate for Animal Products(USDA)
- FBI Background Check (FBI)
- Free Sale Certificate issued by the US Food and Drug Administration (FDA)
- Immigration Certificate (DHS)
- Naturalization Certificate from US Dept. Homeland Security (DHS)
- Non-Clinical Research Use Only certificate
- Patent Certificate (USPTO)
- Phytosanitary or Plant Certificate
- Trademarks Certificate (USPTO)
- Animal Health Certificate (USDA)
- US Federal Court documents
Personal Documents, that are publically recorded (e.g., birth, marriage, divorce, court, & death records) must be authenticated by the County Clerk in the state which is the custodian for that record. All other documents must be notarized by a notary public & authenticated by County Clerk in the county where the notary is "Qualified" or be authenticated by the notary’s commissioning county/court. Once the above steps are followed, your document will be ready for an Apostille.
- Affidavit - Any Signed & Notarized document
- Birth Certificate or Death Certificate
- Drivers Licenses
- Court Record - Criminal Record
- Divorce Certificate
- Educational Documents - Diploma, Transcript
- Local Police Background Check Marriage License
- Medical Letters
- No Record of a Marriage - Single Status Letter
- Permission to Travel document
- Power of Attorney
- Social Security Letter
- Teacher Credentials
Commercial Documents, these are a mixed assortment of documents, these document when notarized or if they are original origanizational document certified by the state or if original Federal document that are required to be authenticated in Washington, DC. are ready to be Apostilled.
- Agency Agreement
- Business Letter
- Certificate of Analysis
- Certificate of Free Sale
- Certificate of Origin
- Certificate of Status
- Commercial Invoice
- ISO Certificate
- Articles of Incorporation
- Articles of Organization
- Board Resolution
- Business License
- Certificate of Amendment
- Certificate of existence
- Certificate of Good Standing
- Certificate of Incorporation
- Certificate of Incumbency
- Certificate of Merger
- Certificate of Registration
- Company Bylaws
- FDA Document
- Patent Assignment
- Trademark Assignment
- Distributor Agreement
- Letter of Authorization
- Power of Attorney
- Technical Data Sheet
How long will it take to get an Apostille
If you are in a RUSH for your documents to be returned to you I strongly recommend you use our suite of RUSH Services & Expedited Mail Service & or our Affiliate Expedited Service. By using these methods it will save about several business days since your documents are hand carried between the locations they need to go to & or FedEx Overnight will be used.
Why use Notary & Apostille Service?
Do you have a document that was created in the USA & you need an Apostille?
If your document originated from another country was created in another country or notarized in another country, you will have to contact the Designated Competent Authority in that country or an apostille service in in that country in order to get your document Apostille. Documents Apostille in the United States are normally for used in other countries or if requested by an embassy or consulate in the USA. If you have a document that need an Apostille FROM another country
Click Here to find the Designated Competent Authority for that country here!
* Any reference or mention of the convention is referring to the Hague Conference on Private International Law and the "Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents".
Frequently Asked Questions - FAQ
please visit the Full FAQ page. If you have additional questions. FAQ
New York counties served: Albany, Allegany, Bronx, Broome, Cattaraugus, Cayuga, Chautauqua, Chemung, Chenango, Clinton, Columbia, Cortland, Delaware, Dutchess, Erie, Essex, Franklin, Fulton, Genesee, Greene, Hamilton, Herkimer, Jefferson, Kings (Brooklyn), Lewis, Livingston, Madison, Monroe, Montgomery, Nassau, New York City, New York (Manhattan), Niagara, Oneida, Onondaga, Ontario, Orange, Orleans, Oswego, Otsego, Putnam, Queens, Rensselaer, Richmond (Staten Island), Rockland, Saratoga, Schenectady, Schoharie, Schuyler, Seneca, Steuben, St. Lawrence, Suffolk, Sullivan, Tioga, Tompkins, Ulster, Warren, Washington, Wayne, Westchester, Wyoming, Yates
DISCLAIMER: In New York the New York Secretary of State is the official Apostille issuer of the Apostilla, for foreign certification. We will make every attempt to get your document Apostille or Legalized. However, we take no responsibility if your document does not meet the official state requirements. we will give you the option of correcting the problem and resubmitting your document again. An additional service charge, document processing and/or mailing fees may apply. See our Terms & Conditions.